Minutes for October 2018

Minutes - October 18 2018

Attending Board Members: Reed, Melissa, Stephanie, Steven, Debbie, Charlene, Matthew

Attending Homeowners: Rich Roberts, Chris Kelley, Mary Kelly, Sandy Leason, Sandra
Grinton, Suanne Reeves

Meeting Called to Order 6:35 pm

September Meeting Minutes Approved by motion of the board

• Fence Discussion
  - Fence Bracing has been completed
  - Discussion on full replacement of fence cannot continue until a reserves study is
  completed, factoring in life of fence after post repairs are completed
  - Reserve Study to be researched by Melissa and Matthew
  - If fence is to remain long term it will need sanding and re-staining
  - $5,000 budget approved for replacement of posts to extend fence lifetime at $200
  a post via successful motion.
  - Xeriscaping research to be completed by Melissa
  - Request made to update website with information on the assessment refund

• Sprinklers
  - Expected need for two new sprinkler zones at $1,000 per zone
  - Sprinklers have been shut off for the winter

• Winter Plans
  - Steve Requesting Sidewalks are salted at mailboxes, pending updated contract
  from vendor

• Meeting Locations
  - Booked at the school through April
  - Need to determine if we will take January off or December, due to 1st week
  nature of meetings.
  - Possible to meet on a delayed schedule in January

• Working Group Creation
  - Working groups to focus on community needs and specialize
  - Architectural Review Committee
  - Need to validate policy on board member involvement in committee
  - Volunteers
  - Rich Roberts
  - Possibly Al Harvey - need confirmation
  - Greenbelt Working Group
  - Focused on fence and grass maintenance
  - Board Sponsor: Steve
  - Community Volunteer: Rich
  - Finances Working Group -
  - Focused on ledger, account balances, and budget- Matt
  - Debbie
  - Events Group
  - Focused on developing community through events
  - Board Sponsor: Stephanie
  - Second Board Sponsor: Karen Wilson (volunteered via email)
  - Communications Group
  - Focused on communication of HOA matters to homeowners
  - Board Sponsor: Charlene
  - Community Volunteers: Sandy, Sandra

• Policy Review
  - Requested review of policies for discussion in November

Next Meeting 11/1/2018

Action Items:

1. - All Board

2. - Review Policies

3. - Melissa

4. - Xeriscaping Research

5. - Melissa and Matt

6. - Reserve Study

7. - Steve

8. - Fence Approval with Hawkins

9. - Create Notice To Homeowners

10. - Reed

11. - Update Website

Meeting Adjourned 8:00 pm